Stage 1 — Quotation and contract
Every enquiry starts with a written CIF or FOB quotation, anchored to the LME cash settlement for the underlying base metal on a stated date. Quotes are valid 48 hours subject to LME movement. Once price is accepted we issue a proforma invoice and a sales contract covering ISRI grade, quantity tolerance, incoterm, payment terms, inspection agency, port pair and loading window. Full walkthrough at /export-process-quoting.
Stage 2 — Material sourcing and yard consolidation
Once the contract is countersigned, our sourcing team allocates the tonnage from confirmed European supplier stock — licensed shredder operators, extrusion fabricators, wire strippers and demolition contractors in the Netherlands, Germany and Belgium. Material is trucked to our Rotterdam yard, weighed on a calibrated 60-tonne weighbridge, radiation-screened at the gate portal, XRF-tested on a composite sample, lot-numbered and staged for loading. Details at /export-process-material-sourcing.
Stage 3 — Inspection and testing (SGS, BV, Intertek, CCIC)
Every container may be inspected by SGS, Bureau Veritas, Intertek or CCIC at the loading yard. The inspector observes stuffing, verifies gross/tare/net weights, draws representative samples for chemistry, photographs container interior, applies the high-security bolt seal and issues the inspection certificate before bill-of-lading release. India-, China- and Turkey-bound cargo carries the destination-country mandated pre-shipment certificate. Details at /export-process-inspection.
Stage 4 — Container loading at Rotterdam
Non-ferrous grades load loose or in bales into 20GP or 40HC containers depending on density; heavy ferrous like HMS 1&2 loads 20GP at 25–27 MT net. Floors are lined with PP fabric to prevent fine loss on light grades. Loading is by conveyor, wheel loader or magnet-grab and photographed in sequence — empty, half, full, sealed. Details at /export-process-container-loading.
Stage 5 — EU customs clearance and export documentation
Rotterdam export declaration is filed electronically to Dutch Customs before gate-in. Every shipment ships with commercial invoice, packing list, weighbridge tickets, container-interior photographs, bill of lading, EUR.1 (where the destination has a preferential trade agreement with the EU), and the EU Annex VII waste-shipment movement document required under Regulation (EC) 1013/2006 for non-OECD destinations. Details at /export-process-customs-documentation.
Stage 6 — Ocean freight and shipment tracking
Weekly direct sailings out of Rotterdam serve every major destination: Nhava Sheva (India) 18–22 days, Chittagong (Bangladesh) 25–30 days, Port Klang (Malaysia) 24–28 days, Ho Chi Minh (Vietnam) 26–30 days, Mersin (Turkey) 14–18 days, Jebel Ali (UAE) 20–24 days, Xingang (China) 32–38 days. Container numbers and Booking Reference are shared on gate-in and a live tracking link is provided. Details at /export-process-shipping-tracking.
Stage 7 — Payment against documents and delivery
Standard payment terms are 30% TT advance against signed contract and 70% balance by TT or LC at sight against scanned bill of lading. Original documents are couriered on advance receipt or released through the buyer's bank under LC. Buyers receive B/L, commercial invoice, packing list, EUR.1, Annex VII (where applicable), certificate of origin and inspection certificate as a documentation set. Details at /export-process-payment-delivery.
Typical timeline from RFQ to delivered container
For a repeat buyer with an approved supplier profile: RFQ answered same working day, contract signed within 48 hours, material consolidated and inspected within 5–10 working days, container loaded and shipped by the next weekly Rotterdam sailing, cargo delivered to the discharge port within the transit window above. Total lead time from contract signing to cargo at destination typically runs 4–7 weeks depending on port pair.